7 Enterprise Project Management är inte “bara” teknik/plattform ProjektplaneringMognadProjektplaneringStödTeknologiPortfolio ServerProcesserOrganisationMänniskorNätverk av erfarenheterPortfölj- hanteringProjektkontors-planeringUtbildningBemanningForskningKommuniceraTraditionerStrategiskt ProjektkontorPL GovernanceRoller5 april 2017
11 Project Portfolio Management Ledningssystem i realtidPortfölj hanteringFöljeraffärs-målsättningFöretags-strategiInvesterings-, resurs- och prioriteringsbeslutProjektkontor / FöretagsresurserIntegrerad Portfölj av pågående projektIntegrerat ramverkProgram ochinitiativGemensam, repeterbar projekt lveransProjekt hanteringProjekt5 april 2017
12 Success Comes With Iteration & Increasing Sophistication EnterprisePPM is optimized across the enterprise with a focus on continuous risk mitigation and value creationProject portfolio performance and risk data is understood and can be compared at the individual, cross-LOB, and enterprise levelsSenior leadership is able to leverage PPM analysis when allocating funds to various portfoliosAbility to measure and benchmark entire portfolio lifecyclePPM Maturity StagesCrossPortfolioPPM is adopted and used consistently across multiple organizations and portfoliosPortfolio Analysts can compare and leverage portfolio analysis information across multiple departmentsConsistent measures enable cross portfolio analysis, selection, planning and management that supports predictive modeling and internal / external benchmarkingPortfolio Value = Value Potential x Ability to RealizeProjectPortfolioPortfolio analysis is repeatable, predictable, and consistently used to evaluate and optimize project portfolio selectionPortfolio Management teams are able to understand, analyze, & recommend optimal portfolio bundles and schedules to technology and business partnersValue to OrganizationProjectInventoryProcesses are defined & documented, and most projects are aligned to Business DriverAll projects are consistently captured in a project inventoryAd hocNo Portfolio Inventory or Process-“Just Do It/FIFO”-Success is random-Poor transparencyStages of ExcellenceBasicWorld-ClassCrawl Walk Run5 april 2017
13 Integration with Office Servers and Services Header*Integration with Office Servers and ServicesVisual Reports take advantage of Visio Professional and ExcelWizard reporting into Word, Microsoft Office PowerPoint®, and ExcelEvent Model supports Windows Workflow FoundationProject Server Interface APIRequires Microsoft Windows Server™ and Microsoft SQL Server‹footer›
14 Integration with Windows SharePoint Services Header*Integration with Windows SharePoint ServicesProject Web Access uses Windows SharePoint Services V3 as its platformProject uses Windows SharePoint Services functions for managing issues, risks, and documentsProject Web Access imports Windows SharePoint Services Project Task Lists‹footer›
15 Infrastructure Changes New requirementsMicrosoft .NET Framework 2.0Windows SharePoint Services V3Windows Workflow Foundation (optional)System requirements remainSQL Server 2000 SP3+SQL Analysis ServicesSQL Reporting ServicesWindows Server 2003Internet Information Services 6.0The plan of record is to try to support the same level of system requirements for Microsoft Office Project 2007 by requiring changes only in areas that will provide much richer functionality.At this point, Microsoft is aware of some changes and areas where your organization may want to start developing skills. These include:Required: Project Web Access will require Windows SharePoint Services V3 and Microsoft Internet Explorer 5.5 or later;Required: Some features will require the .NET Framework version 2.0;Optional: Windows Workflow Foundation (WWF) which ships with Windows SharePoint Services V3 and our API Project Server Interface (PSI) for extensibility.So you will want to upgrade these technologies before you move to the next release of Project as well as to start developing staff skills in these technologies if you plan to customize Project.The plan of record is for hardware requirements to remain the same.
16 Enklare att komma igång Task Drivers (pane on the far left):What: This helps users determine the factor (task dependency, resource availability, schedule date, etc.) drive the start date of the task.Value: Ability to trace source of issues and promote accountability.Cell Highlights (in gray and aqua here):What: Improved views! You can highlight the background color of cells.Value: Draw attention to important costs, specific resources, etc.Visualize changes highlighting (in green here):What: Highlights automatic changes made to the rest of the plan based on a change.Value: See the impact of the most recent change on other parts of the project plan. In this shot we added time to the duration of task 4 Design Review.TaskDrivers5 april 2017Cell formattering i bakgrunden
17 Kommunicera rapporter Visual Reports:What: A more flexible reporting engine – pivot tables, charts, great integration with Excel and Visio. This includes a preview pane.Project 12 adds flexible desktop reporting capabilities in addition to the predefined reports offered today. Every user can easily create reports with Project data. These reports are stored in a Report Center. Now users can share report templates with other Project users.Value: Easier to create reports and integration with Excel and Visio.5 april 2017
18 Program Differentiating Programs and Portfolios Programs: A collection of projects managed in a coordinated way to achieve a large deliverable objective, ex. build a plane. Used for tactical or operational management. “Master projects done right.”Portfolios: A collection of projects and/or programs to analyze performance as feedback to an investment strategy. Used for strategic alignment or financial management. “The right projects done.”ProgramsWhat: Collections of projects to accomplish a large objective. Ability to have KPIs, analysis and reporting at the program level.Value: Large projects can be easily split and managed as programs.Programs include:Program ContainerProgram Schedules and KPIsCommitmentsIntegration with Project Professional5 april 2017
19 Kostnadsuppföljning Top down budgets Financial analytics 5 april 2017 Cost Resources• New resource type• Enables planned and actual cost to be defined by task• Supports integration with accounting systemsBudgeting• Enables cost resources to be added to project summary task• Supports defining budgets at the project level• Supports budget variance reporting[Transition to Next Slide]Those screens show a few of the great new features in the Project (both Standard and Professional) for individual contributors. Next we will explore the changes available to teams when they connect to Project Server.5 april 2017
20 Commitments Publish a list of commitments Set dependencies based on commitmentsNew feature in project workspace that allows key deliverables with finish dates to be identified for projectsCommitments can be created before any tasks exist in the projectProject Professional users can view commitments and link them to tasks in their project plansCommitments are available in Project Server reports5 april 2017
23 Projektsamarbete 5 april 2017 Prototype only Top left screenWith the Project Web Access (PWA) Task Changes screen, team members can submit the status of tasks as well as submit new tasks. This enables more accurate tracking of change requests.Lower left screenPWA is written on WSS This means you inherit the benefits of WSS for working with Project information in PWA. For example, you can use the SharePoint interface tools to modify how information appears in PWA. In this case both the Issues and Risks web parts are displayed on a single screen for easier management review. Any of the PWA functions can similarly be added to a SharePoint portal – please note that this will also require a Project Client Access License (CAL) for users of that portal.Right side screensOutlook IntegrationWhat: Supporting both integration with Outlook appointments and tasks. Improves support for reporting hours per day.Value: Leverages existing investments and knowledge of desktop applications – works the way you work.Outlook Integration sample functions:View project assignmentsReport status to project managerIntegrates with Outlook tasks and appointmentsPotential issue:Tasks and Appointments in Outlook 12 will vary from their current usage.We are working to have a closer relationship with Project 12’s Tasks and Assignments.[Transition to Next Slide]We have discussed the major investment areas on the desktop and for the EPM Solution and seen screenshots. This release will improve your capabilities but what technology skills will your organization need to take advantage of the new features?5 april 2017Prototype only
27 MS Project Server Integration Synchronising Project Update with Portfolio Analysis Portfolio ServerMicrosoftProject ServerNote: Workflow is configurable and customizable per client specification.UMT Portfolio Manager™ and MS Project Server integration points:Project ideas are entered and analyzed before being selected in the UMT Portfolio Manager and exported to MS Project Server to enable detailed project planning (e.g., task level).Detailed project plans can be synchronized with the projects in UMT Portfolio Manager in terms of schedule data (i.e. at the phase and milestone level only) and resource data (i.e. by competency or skill type)Resource availability data can be uploaded to the UMT Portfolio Manager from the MS Project Server, and used for scheduling analysisUMT’s Microsoft Gateway can be used on a periodic basis to synchronize Baseline, Actual & Forecast data with UMT Portfolio Manager for portfolio reporting and portfolio re-prioritization and optimization.5 april 2017
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